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Delete 1 or Multiple Paragraphs

Contents

  • Overview
  • Pre-conditions
  • Steps
  • Supplementary Information
  • Notes

Overview

There are 2 ways to remove 1 or multiple paragraphs in a document:

  • Deleting (soft)
  • Archiving (permanent)

Deleting is a temporary way to remove a paragraph from a document, in which the user who deleted the paragraph or even a document owner can decide to restore it if they believe a mistake was made in its soft deletion.

On the other hand, if they truly believe it should be permanently removed, they can archive it*.

Stage Blocker

All paragraphs pending deletion need to either be restored or archived in order for the document to move to any stage, successive or prior.

Pre-conditions

  • Document Level Permission: 'Owner', 'Editor' (can only archive paragraphs they deleted)

Steps

  1. (Optional - Select multiple paragraphs]:
    1. Range of paragraphs:
      1. Click top paragraph.
      2. Hover mouse over bottom paragraph.
      3. Hold Shift and click.
    2. Separated paragraphs:
      1. Hover mouse over a paragraph.
      2. Hold Ctrl/Cmd and click.
      3. Repeat.
  2. Hover mouse to the top left corner of the (or any) paragraph.
  3. Click on the small drop-down arrow to access the paragraph menu.
  4. Select Delete to remove the paragraph.
  5. (Optional): Choose Restore to cancel the deletion.*
    1. For multiple paragraphs selected, click on the paragraph Arrow menu and select Restore.
  6. (Optional): Choose Archive to confirm the deletion and remove the paragraph permanently*.
    1. For multiple paragraphs selected, click on the paragraph Arrow menu and select Archive.

Supplementary Information

Undo/Redo Paragraph Deletions

In case any mistakes were believed to be made in terms of paragraphs you've deleted (not to be confused with archiving, which is permanent) across a session on a document, you can undo them with "Ctrl/Cmd + Z", and then again if needed on the same fashion you can redo the paragraph deletions with "Ctrl/Cmd + Y" in case you realized they were indeed correct.

This also applies to creating and moving paragraphs.

Notes

  • It is not possible to restore an archived paragraph and this action cannot be undone.

Approval Resets

  • Any of the following actions resets a paragraph approval:
    • Deleting (not archiving) the corresponding paragraph.
    • Changing the content of the corresponding paragraph.
  • Archiving the paragraph removes the approval entirely.
  • Archiving a paragraph resets any document accepted approvals.
  • 'Reverse' actions (such as restoring a deleted paragraph that initially had an accepted approval) does not return the original state of the corresponding approval.

Undo/Redo Paragraph Deletions

  • You can revert only your changes.
  • You can only revert changes made during the current session; if you reload the page or switch to another document, the undo/redo actions will reset.
  • Not available in suggestion mode, where each paragraph has it’s own history.
  • Undo/Redo doesn’t work for add/delete snippets.
  • Undo/Redo doesn’t work for numbering.
  • Undo/Redo works for applying suggestions, but not for restoring suggestions.